Description

Awarded Inc. Magazine's Best Workplaces 2022, 2023 & 2024!

AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!

AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!

It's been an exciting 20 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.

• Full Cycle Accounting (Accounts Payable, Accounts Receivable and General Ledger)
• Set up customer and vendor accounts
• Perform daily bank reconciliation of deposits
• Post daily cash receipts from lockbox and electronic deposits
• Post Journal Entries into NetSuite
• Land Freight Costs into NetSuite
• Assist with monthly close process
• Document and prepare financial reports
• Assess, organize, and prioritize tasks, responsibilities for multiple clients on a daily basis to meet onboarding goals and deadlines
• Exercises sound judgment in making decisions while working on individual client needs
• When needed, train Client Accounting Specialists when transitioning client to Client Services team
• Display confidence in identifying problems and make recommendations on solutions
• Provide feedback to Implementation Project Managers & Implementation Leads on Client Accounting Specialists performance during training

• Grit: Motivated self-starter with a positive, can-do attitude. Demonstrates GRITin overcoming obstacles and accomplishing tasks.
  • G: Expresses Gratitudeand appreciation for the contributions of team members, fostering a positive and collaborative work environment
  • R: Demonstrates Resilience, flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment
  • I: Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices
  • T: Proven ability to contribute effectively to organizational and team objectives through strong Teamworkskills 
• NetSuite finance module experience
• Proficient with excel (Vlookups, Sumifs and Pivot Tables)
• Ability to present complex information to a variety of audiences. Tailor delivery based on experience level and skillset, while demonstrating patience.
• Keen attention to detail and demonstrated accuracy and speed in current role
• Ability to follow instruction, while also being able to evaluate new solutions or greater efficiencies in those instructions
• Strong emphasis on customer service
• Proficiency in researching, learning and implementing new applications to meet client and company needs
• Excellent written and verbal communication skills
• Proven judgment and decision making skills
• Proficiency with Microsoft Office applications, particularly Outlook, Excel, and Word

• 2-3 Years of NetSuite Experience
• Experience working with SMBs in the $5M to $50M market is ideal

• Work from home, W-2 position
• Three work schedule options including Full-Time, Flex-Time or Part-Time (Part-Time hours must be M-F 9am-3pm in your time zone, with flexibility to accommodate client calls and meetings outside of those hours as needed)
• Compressed work week option available
• Generous vacation and paid holidays
• Group Medical, Dental, Life, Vision, Accident Insurance
• 401(k) plan
• Participation in a company wide annual bonus incentive plan
• $25 monthly internet stipend
• Virtual employee groups, clubs, and activities throughout the year
• Casual dress

Description

Awarded Inc. Magazine's Best Workplaces 2022, 2023 & 2024!

AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!

AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!

It's been an exciting 20 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.

Your Role:

The Client Accounting Specialist’s responsibilities include A/P, A/R, payroll and month-end closing processes, as well as other accounting related functions as requested by client. The successful candidate will be able to successfully prioritize and manage multiple client needs, while maintaining a high level of accounting services and professionalism. Must be comfortable with communicating with clients, both on the phone and webcam, while placing a high emphasis on client service in this role.

Essential Duties & Responsibilities:   

• Daily accounts payable, accounts receivable/invoicing and banking for multiple clients, as required
• Ensure the accurate and timely processing of daily transactions
• Posting of journal entries to balance sheet and income statement based upon predetermined methods and routines
• Update balance sheet accounts, including weekly and monthly reconciliations
• Conduct daily posting and/or downloads for bank accounts/credit cards, as required
• Process client payroll with 3rd party vendor
• Successfully use, monitor and review any 3rd party applications per client request/requirements
• Review and process monthly and/or quarterly sales and use tax, as required
• Reconcile quarterly payroll filings with the general ledger
• Review and manage month end close process
• Occasional special projects as requested
• Lead client calls to provide high emphasis on customer service
• Supports budget and forecasting activities
• Other duties as assigned

Essential Skills & Experience:  

• Grit: Motivated self-starter with a positive, can-do attitude. Demonstrates GRIT in overcoming obstacles and accomplishing tasks.
  • G: Expresses Gratitude and appreciation for the contributions of team members, fostering a positive and collaborative work environment
  • R: Demonstrates Resilience, flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment
  • I: Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices
  • T: Proven ability to contribute effectively to organizational and team objectives through strong Teamwork skills
• Exceptional attention to detail with excellent written and verbal communications skills
• Ability to interact with various levels of management, staff and clients internally and externally
• Working knowledge of prepaids, accruals, and deferred revenue
• Demonstrated ability to handle multiple clients simultaneously
• Strong work ethic
• Interest in 3rd party applications to enhance efficiencies
• Strong problem solving skills
• Must be decisive and work well with a deadline driven environment

Minimum Education & Training Required:   

• 3-5 years performing full charge bookkeeping
• 3-5 years using QuickBooks and/or NetSuite Software
• Experience working with SMBs in the $5M to $50M market is ideal

If these are the things that you are passionate about and excite you, then we should talk!

Working at AccountingDepartment.com, LLC
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.

Benefits include:   

• Work from home, W-2 position
• Three work schedule options including Full-Time, Flex-Time or Part-Time (Part-Time hours must be M-F 9am-3pm in your time zone, with flexibility to accommodate client calls and meetings outside of those hours as needed)
• Compressed work week option available
• Generous vacation and paid holidays
• Group Medical, Dental, Life, Vision, Accident Insurance
• 401(k) plan
• Participation in a company wide annual bonus incentive plan
• $25 monthly internet stipend
• Virtual employee groups, clubs, and activities throughout the year
• Casual dress

How to become part of our future success:
If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered.

AccountingDepartment.com is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at AccountingDepartment.com is based solely on a person's merit and qualifications.   

Description

• Daily accounts payable, accounts receivable/invoicing and banking for multiple clients, as required
• Ensure the accurate and timely processing of daily transactions
• Posting of journal entries to balance sheet and income statement based upon predetermined methods and routines
• Update balance sheet accounts, including weekly and monthly reconciliations
• Conduct daily posting and/or downloads for bank accounts/credit cards, as required
• Process client payroll with 3rd party vendor
• Successfully use, monitor and review any 3rd party applications per client request/requirements
• Review and process monthly and/or quarterly sales and use tax, as required
• Reconcile quarterly payroll filings with the general ledger
• Review and manage month end close process
• Occasional special projects as requested
• Lead client calls to provide high emphasis on customer service
• Supports budget and forecasting activities
• Other duties as assigned

• Grit: Motivated self-starter with a positive, can-do attitude. Demonstrates GRIT in overcoming obstacles and accomplishing tasks.
  • G: Expresses Gratitude and appreciation for the contributions of team members, fostering a positive and collaborative work environment
  • R: Demonstrates Resilience, flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment
  • I: Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices
  • T: Proven ability to contribute effectively to organizational and team objectives through strong Teamwork skills  
• Exceptional attention to detail with excellent written and verbal communications skills
• Ability to interact with various levels of management, staff and clients internally and externally
• Working knowledge of prepaids, accruals, and deferred revenue
• Demonstrated ability to handle multiple clients simultaneously
• Strong work ethic
• Interest in 3rd party applications to enhance efficiencies
• Strong problem solving skills
• Must be decisive and work well with a deadline driven environment

• 3-5 years performing full charge bookkeeping
• 3-5 years using NetSuite Software
• Experience working with SMBs in the $5M to $50M market is ideal 

• Work from home, W-2 position
• Three work schedule options including Full-Time, Flex-Time or Part-Time (Part-Time hours must be M-F 9am-3pm in your time zone, with flexibility to accommodate client calls and meetings outside of those hours as needed)
• Compressed work week option available
• Generous vacation and paid holidays
• Group Medical, Dental, Life, Vision, Accident Insurance
• 401(k) plan
• Participation in a company wide annual bonus incentive plan
• $25 monthly internet stipend
• Virtual employee groups, clubs, and activities throughout the year
• Casual dress

Description

• Leading and mentoring accounting team for assigned clients. Motivates team to provide best in class service. Provides coaching, delivers timely feedback and conducts reviews to ensure staff are set up for success.
• Develops an understanding and awareness of each client’s unique business and accounting needs and requirements. Provides strategic leadership into the scalable accounting operations of each client’s business, ensuring their internal control systems, policies and procedures are consistently followed.
• Manage the month-end closing and issuance of financial reports to all clients, every month.
• Partner with client’s leadership on operational and strategic decisions to enhance their performance. Collaborate with clients to address accounting requests and questions – follow up with appropriate action steps, scope, prioritization and delegation.
• Financial Planning and Budgeting 
  • Develop client’s annual budget and maintain cash forecasting tools as needed to support long term planning and investment decisions
  • Monitor budget performance and provide insights for budget adjustments, as needed
  • Develop and review financial and operating metrics through use of dashboards, including KPIS
  • Identify variances from the budget and report significant variances to client
• Strategic Financial Analysis
  • Analyze financial and operational data to provide real-time, meaningful recommendations and implementing actions based on findings. Identifies trends, risks, and growth opportunities
  • Provide actionable insights to senior leadership to drive strategic decision-making
• Execute client conference calls on a regular basis to review strategy, current and future needs, as well as operational changes affecting financial results
• Assist in gathering pertinent tax related information for external tax return preparation
• Coordinate the provision of information to external audits for the annual audit or review
• Comply with local, state, and federal government reporting requirements
• Review and approve monthly and quarterly tax filings - use/sales tax, property tax returns, payroll tax returns prepared by accounting specialists
• Complete special projects as requested by client

• Grit: Motivated self-starter with a positive, can-do attitude. Demonstrates GRITin overcoming obstacles and accomplishing tasks.
  • G: Expresses Gratitudeand appreciation for the contributions of team members, fostering a positive and collaborative work environment
  • R: Demonstrates Resilience, flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment
  • I: Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices
  • T: Proven ability to contribute effectively to organizational and team objectives through strong Teamworkskills
• Adaptive leadership style with a passion for mentoring staff. Exceptional ability to work with all levels of within the organization while fostering a culture of teamwork and collaboration.
• Proven expertise in actively managing accounting functions for small to medium-sized enterprises
• Comfortable with change and easily pivots when priorities change
• Technical, analytical focus, handles complex issues and finds creative solutions, even in challenging situations
• Excellent written and oral communication skills with ability to express oneself confidently
• Exceptional organizational skills and ability to multi-task daily, weekly and monthly priorities 
• Strong experience with QuickBooks, NetSuite, and/or other accounting software packages and passion for learning new technologies
• Thrives in a fast paced environment, with a sense of urgency to achieve timely, quality results
• Ability to make quick decisions based on knowledge and experience
• Effectively operates within established standards and guidelines  
• Ability to acclimate to various client environments
• High degree of computer literacy, including extensive knowledge in Microsoft Office, and specifically Outlook and Excel
• Ability to travel when necessary

• Bachelor’s in Accounting or Finance
• CPA license, CMA or MBA preferred 
  

• Work from home, W-2 position
• Compressed work week option available
• Self-Managed paid time off and paid holidays
• Group Medical, Dental, Life, Vision, Accident Insurance
• 401(k) plan
• Participation in a company wide annual bonus incentive plan
• $25 monthly internet stipend
• Virtual employee groups, clubs, and activities throughout the year
• Casual dress

Description

Awarded Inc. Magazine's Best Workplaces 2022, 2023 & 2024!

AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!

• As a trusted advisor and partner, the Senior Controller is an integral part of the client’s leadership team by developing an understanding and awareness of each client’s unique business and accounting needs and requirements
• Provides strategic leadership into the scalable accounting operations of each client’s business, ensuring their internal control systems, policies and procedures are consistently followed
• Develop & maintain a documented system of accounting policies and procedures for clients use as needed
• Recommend financial tools for increasing efficiencies that aid in providing information clearly and in a meaningful delivery method
• Recommend benchmarks against which to measure the performance of company operations
• Evaluate systems and procedures to ensure efficiency and quality control
• Develop client’s annual budget and maintain cash forecasting tools as needed
• Manage the month-end closing and issue financial reports to all clients, every month
• Obtain and maintain a thorough understanding of the financial reporting, contracts and general ledger structure. Ensures all information is properly entered into QuickBooks & ICAT.
• Analyze financial and operational information to provide real-time, meaningful recommendations and implementing actions based on findings. Partner with client’s leadership on operational and strategic decisions to enhance their performance.
• Develop and review financial and operating metrics through use of dashboards, including KPIS
• Identify variances from the budget and report significant variances to client
• Execute client conference calls on a regular basis to review strategy, current and future needs, as well as operational changes affecting financial results
• Assist in gathering pertinent tax related information for external tax return preparation
• Coordinate the provision of information to external audits for the annual audit or review
• Comply with local, state, and federal government reporting requirements
• Review and approve monthly and quarterly tax filings - use/sales tax, property tax returns, payroll tax returns prepared by accounting specialists
• Complete special projects as requested by client

Accounting Team Leadership:

• Directs a team of virtual accounting professionals to accomplish priorities and deliverables in order to meticulously deliver timely and accurate monthly financial reporting package for multiple clients
• Support, train, motivate and mentor virtual accounting specialists in performance of their daily responsibilities so they can learn the tasks and procedures necessary to meet quality standards. Conduct timely performance reviews.
• Execute team meetings
• Utilize internal documentation system when updating/developing procedures and policies.
• Enforces a system of internal controls to verify integrity of processes and procedures are followed by staff

Internal Leadership:

• Provide strategic guidance and operational decision making to our senior leadership team. Recommend and implement best practices to add value.
• Assist with interviewing and onboarding new team members, as needed
• Partner and collaborate with other Senior Controllers on best practices to enhance company knowledge sharing culture