ORGANIZATION

PSE Healthy Energy is an independent scientific research institute that specializes in bringing science to energy policy. Our mission is to generate energy and climate solutions that protect public health and the environment. At PSE, we design our research around real-world challenges and proactively connect our audiences with actionable, evidence-based information they can trust. Our team of scientists, engineers, and public health professionals lead multidisciplinary research within our five practice areas of Clean Energy Transition, Environmental Public Health, Climate, Energy Equity, and Oil and Gas.

POSITION SUMMARY

At PSE, the Development Department is a dynamic hub of strategic relationship building, fundraising, and resource mobilization. Here, fundraising is a collaborative effort, involving staff across various departments and levels in proposal development, relationship building, and network expansion. In this fast-paced environment, our team leads in strategizing and directing fundraising efforts, designing user-friendly systems, and guiding the entire organization toward cohesive resource goals. We leverage Salesforce CRM to manage relationships effectively, track fundraising progress, and utilize data for strategic decision-making. A significant focus of our department is the careful coordination of systems and processes such as grants and proposal production, reporting, and recordkeeping. The development team perspective is unique and we strive to guide staff through our systems to ensure successful outcomes. As our organization grows, we seek the skills of a Development Associate to join us in this vibrant setting. You will be integral to these processes, requiring adaptability, strategic thinking, and a collaborative spirit to thrive in our multifaceted department.

KEY RESPONSIBILITIES

Grant Management and Record Keeping

• Maintain accurate records of grant applications, awards, and correspondence using Salesforce CRM, Google Drive, and other tools
• Develop and maintain a centralized system for organizing fundraising materials (grant proposals, award letters, performance metrics, reports, etc.). Ensure relevant staff can easily access these documents for ongoing grant management.
• Track proposal deadlines and reporting requirements
• Establish a library of common application components and ensure timely submission of materials
  

Proposal Development

• Coordinate the proposal production process, including drafting opportunity deconstructs and gathering necessary information
• Support proposal teams in meeting programmatic and financial requirements

Reporting and Data Analysis

• Collaborate with Program and Finance teams to prepare grant reports and analyze data for tracking progress
• Use program outcomes to inform future grant applications and improve reporting processes
  

Team Coordination and Strategic Support

• Develop, improve, and document workflows and development systems
• Assemble internal teams upon grant award to clarify responsibilities and draft handover documents
• Contribute to development workshops, manage charity websites, and ensure funders receive acknowledgment letters
• Schedule donor meetings and participate in strategic planning sessions
• Special projects as needed

QUALIFICATIONS

• Passion for and commitment to advancing the mission and values of PSE
• Minimum 2 years development and fundraising experience at a nonprofit
• Knowledge of the grant and fundraising landscape, as well as familiarity with grant application processes
• Ability to understand the climate and energy sector. Experience working on the intersections of public health and the environment is a plus.
• Exceptional verbal and interpersonal skills that foster positive relationships with diverse populations
• Strong writing and editing skills with the ability to analyze and synthesize written materials
• Strong organizational skills and unfailing attention to detail and accuracy
• Demonstrated track record of working cross collaboratively across diverse teams and departments
• A passion for and commitment to exceptional work product and engagement quality, and the ability to complete projects and achieve goals in a dynamic, fast-paced environment
• Ability to effectively solve problems and demonstrate sound reasoning and judgment
• Ability to maintain confidentiality and handle sensitive information with discretion
• Proficiency with Salesforce database or similar relationship management system, Microsoft Office and Google Suites, and ability to quickly learn various software programs

LOCATION and WORK CONDITIONS

Oakland, CA. Remote locations will also be considered. The position may necessitate extended work hours during projects and occasional attendance at after-hours or weekend meetings or events.

The position involves sedentary work with minimal physical exertion, primarily focused on computer tasks that require extensive use of a keyboard, mouse, and monitor.

SALARY and BENEFITS

The Development Associate role is a full-time, non-exempt position. Salary range: $63K - $81K with possibility of deviation based on qualifications and location.

Competitive benefits include health (medical, dental, vision, disability, life insurance), flexible spending account, 401(k) with employer match, flexible time off, sick leave, and 11+ paid holidays.

TO APPLY

Please submit a resume or CV, provide a cover letter, provide responses to question prompts, and provide any relevant certifications in the online portal by November 15, 2024. Applications received by November 8, 2024 will be given priority review.

EQUAL OPPORTUNITY EMPLOYER

PSE Healthy Energy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other status protected under federal, state, or local law.

About Us

PSE Healthy Energy (PSE) is a non-profit energy science and policy research institute dedicated to a healthy, resilient, and equitable energy future.

Our team of public health professionals, scientists, and engineers integrate technical expertise across multiple fields to inform science-based energy policy. Our mission is to generate science-based energy and climate solutions that protect public health and the environment.

About the Position

At PSE, the Development Department is not just a team–it’s a dynamic hub for strategic relationship building, fundraising, and resource mobilization. The Development Department is a collaborative powerhouse that works across departments and fuels our organization’s growth and impact!

As our new Development Manager, you will be thrust into a fast-paced environment where:

• You'll orchestrate multifaceted fundraising activities in collaboration with other departments to develop proposals, cultivate relationships, and grow PSE networks.
• Your strategic mindset will shape fundraising initiatives and guide the entire organization towards ambitious fundraising goals.
• You'll harness the power of Salesforce CRM to track fundraising progress, analyze data, and turn them into actionable insights that will drive our fundraising efforts to new heights.
• Your expertise and unique perspective will oversee the entire lifecycle of development projects, ensuring they align with organizational goals and are completed on time and within budget while providing guidance to other departments.

As our organization expands, the Development Manager will play a vital role in driving our success. If you are passionate about climate and energy initiatives and are eager to make a meaningful impact, we invite you to join our team. Your adaptability, strategic mindset, and collaborative spirit will be essential as you navigate the dynamic landscape of science and energy policy.

What You'll Do

• Strategic Fundraising: Develop and execute comprehensive fundraising strategies in alignment with organizational goals, collaborating with leadership and relevant teams.
• Annual Planning: Contribute to the strategic direction, annual goal setting, and budget planning for the Development team.
• Grant Proposal Management:Write, design, and produce high-impact proposals while ensuring compliance with RFP requirements and coordinating with technical leads.
• Proposal Scheduling: Develop and manage proposal schedules, utilizing systems and automation tools to enhance efficiency.
• Funder Research: Research and identify funding opportunities, evaluating alignment with organizational goals to prioritize outreach efforts.
• Donor Cultivation: Identify and cultivate relationships with mid-level and major gift donors to secure recurring funding. This includes providing administrative support by following up with funders to ensure timely communication and maintain strong relationships.
• Event Coordination: Organize fundraising events and campaigns, both virtual and in-person, to engage donors and raise funds.
• Donor Relations Management: Maintain donor records, process gifts, and ensure timely acknowledgments using the PSE’s donor database (Salesforce). You will also act as the primary note-taker during engagement meetings with funders, ensuring accurate documentation of discussions, decisions, and action items.
• Reporting Compliance: Prepare detailed grant reports that meet funder requirements, ensuring accuracy in financials and program outcomes.
• Leadership: Supervise and mentor development staff while fostering collaboration across departments to integrate communications into fundraising strategies. You will also serve as the main point of contact for staff regarding development activities, offering guidance and assistance in responding to RFPs and other fundraising initiatives.

Qualifications

• Commitment to PSE's mission and values
• Bachelor's degree in Nonprofit Management, Business Administration, Communications, or a related field; advanced degree preferred
• Minimum of 4 years of experience in nonprofit grant writing, fundraising, and development
• Superior strategic thinking and problem solving skills with the ability to develop and implement comprehensive fundraising strategies
• Proven success in securing funding from a diverse sources, including institutional funders, foundations, major donors, and government entities
• Knowledge of government compliance standards
• Exceptional written and verbal communication skills, with the ability to craft reports and deliver effective presentations to various audiences
• Demonstrated ability to collaborate effectively and cultivate relationships with diverse stakeholders internally and externally
• Excellent project management skills, including the ability to manage multiple projects and deadlines while leading cross-functional teams to deliver successful outcomes
• Agility and flexibility to thrive in a dynamic environment and adjust strategies as needed based on changing circumstances
• Proficiency with Salesforce CRM or other fundraising software and donor databases
• Strong analytical skills with impeccable attention to detail required, ability to identify insights, and make data-driven decisions
• Experience managing and mentoring a team, with a focus on setting goals and motivating team members
• Candidates must have authorization to work in the U.S.

Desired Skills

• Certified Fund Raising Executive (CFRE) credential
• Experience in the climate and energy and/or the public health arena, coupled with a strong passion for and understanding of climate issues and clean energy solutions
• Experience in communicating complex climate and energy concepts to diverse audiences
• Track record of securing grants from private foundations and government agencies focused on climate and energy
• Creative design sensibilities and basic experience in design software such as Canva or other creative software
• Familiarity with online fundraising platforms and digital fundraising strategies to reach broader audiences

Location and Work Conditions

Remote position in the US. The position may necessitate extended work hours during projects and occasional attendance at after-hours or weekend meetings or events.

The position involves sedentary work with minimal physical exertion, primarily focused on computer tasks that require extensive use of a keyboard, mouse, and monitor.

Salary and Benefits

The Development Manager role is a full-time, exempt position. Salary range:$70K - $85K with possibility of deviation based on qualifications and location.

Competitive benefits include health (medical, dental, vision, disability, life insurance), flexible spending account, 401(k) with employer match, flexible time off, sick leave, and 11+ paid holidays.

To Apply

Please submit a resume or CV, provide a cover letter, provide responses to question prompts, and provide any relevant certifications in the online portal by November 15, 2024. Applications received by November 8, 2024will be given priority review.

Equal Opportunity Employer

PSE Healthy Energy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other status protected under federal, state, or local law.

ORGANIZATION

PSE Healthy Energy is an independent scientific research institute that specializes in bringing science to energy policy. Our mission is to generate energy and climate solutions that protect public health and the environment. At PSE, we design our research around real-world challenges and proactively connect our audiences with actionable, evidence-based information they can trust. Our team of scientists, engineers, and public health professionals lead multidisciplinary research within our five practice areas of Clean Energy Transition, Environmental Public Health, Climate, Energy Equity, and Oil and Gas.

POSITION

Reporting to the Director of Finance, the Staff Accountant will play a crucial role in supporting the organization's financial operations. This position involves overseeing a range of accounting duties, such as accounts payable, accounts receivable, payroll, maintaining the general ledger, and preparing financial reports. Additionally, you will assist the Director of Finance (DoF) with budgeting, auditing, financial compliance, account reconciliation, project budgeting, and contribute to month-end and year-end closing processes.

SUCCESS IN THE ROLE

For a Staff Accountant, success is achieved by supporting the organization's financial health through accurate maintenance of records and reporting, promoting financial accountability and transparency, and fostering effective communication with colleagues across departments. This role demands exceptional attention to detail, strong organizational and analytical skills. A successful Staff Accountant will also serve as the first point of contact for team members from various departments seeking general financial assistance, information, or training.

ROLES & RESPONSIBILITIES

Financial Management & Reporting (40%)

• Record and post transactions in the general ledger, ensuring proper allocation to specific programs, grants, or funds
• Reconcile transactions to resolve discrepancies promptly, ensuring accurate tracking of restricted and unrestricted funds
• Conduct mid-level general-ledger account reconciliations, maintaining clear separation between different funding sources
• Reconcile bank accounts, credit card statements, and other financial accounts monthly, verifying deposits, and addressing discrepancies promptly
• Manage payroll, including reimbursements, credit card charges, and allocation of staff time across different programs and grants
• Administration of financial accounts such as credit cards and other financial systems
• Process accounts payable (AP), ensuring expenses are correctly allocated to appropriate programs or grants
• Handle accounts receivable (AR), including tracking of payments and grant reimbursements
• Assist in monthly, quarterly, and year-end financial closes, including preparation of reports for board meetings
• Prepare and submit contract/grant invoices and Payment Management System drawdown schedules as per agreements
• Prepare balance sheets, income statements, and cash flow reports in accordance with Generally Accepted Accounting Principles (GAAP)
• Generate project-specific financial reports for grant compliance and internal management
• Create reports detailing use of restricted and unrestricted funds by project or workstream
• Generate reports for Form 990 preparation and other tax filings specific to the organization (e.g., like Form 941, etc.)
• Prepare financial reports for grant application consideration and renewals
• Support financial aspects of grant development and execution, which may include reviewing contracts from State and Federal agencies, and independent contractors
  

Financial Analysis (20%)

• Assist the DoF in conducting financial analysis to identify trends in funding patterns and program expenses and provide insights for informed financial decision-making, particularly regarding program sustainability and expansion
• Support budgeting and forecasting processes, including scenario planning for fluctuations in funding
• Analyze cost-effectiveness of programs, operational, and administrative expenses
• Assist project managers and principal investigators with tracking expenses against approved budgets
• Aid the DoF with developing strategies for improving financial sustainability

Financial Compliance (20%)

• Ensure adherence to GAAP standards in all financial practices
• Verify accuracy and completeness of financial records, including proper documentation of restricted and unrestricted funds, and their usage
• Confirm compliance with specific accounting requirements for various types of funds (e.g., restricted and unrestricted) and financial grant regulations
• Assist in preparing documents for the annual financial audit, ensuring timely and accurate submission of requested documentation and information
• Prepare financial reports required by grantors and monitor expenses against grant budgets to ensure compliance with funders' requirements
• Assist in maintaining documentation for grant expenditures to support potential Federal audits
• Collaborate with the DoF and the Operations team to identify risks, implement and maintain effective internal controls and best practices, including proper process documentation and evidence in accordance with State and Federal grant requirements, to protect sensitive financial information, minimize cyber threats, enhance the organization's cybersecurity resilience, and safeguard financial data and assets
• Stay updated on changes in State and Federal legislation, reporting requirements, and financial best practices in the the nonprofit sector

Continuous Improvement, Training, & Collaboration (20%)

• In collaboration with Human Resources, maintain information in the HRIS/Benefits & Payroll system and propose process improvements
• In collaboration with other team members across the organization, improve processes, protocols, and systems used to manage the organization’s grants’ accounting functions and requirements
• Support the DoF with designing and providing finance-related training for new processes and procedures
• Assisting the DoF, support the establishment and development of the financial department, implementing processes, driving improvements, and building a dynamic team for effective financial management
• Perform other duties as assigned or as needs necessitate

REQUIRED QUALIFICATIONS

• Passion for and commitment to advancing the mission and values of PSE
• Bachelor's degree or higher in finance, accounting, business administration, or equivalent years of experience
• Minimum of 3 years in accounting with experience in preparing/reviewing financial statements, month end close, balance sheet account reconciliations & bank reconciliations
• In-depth knowledge of accounting principles, financial reporting, and regulatory compliance
• Proficiency in accounting software (e.g. QuickBooks) and Microsoft Office Suite (Excel, Word, PowerPoint, etc.)
• Strong analytical and problem-solving skills with meticulous attention to detail.
• Excellent communication and interpersonal skills, with the ability to interact effectively with various stakeholders
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Demonstrated track record of working cross collaboratively across teams and departments
• Demonstrated ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities
• High level of proficiency in financial software and data analysis tools (e.g., NetSuite, Xero, Paylocity, MS Excel pivot tables and VLOOKUPs, PowerBI, Tableau, etc.)
• Candidates must have authorization to work in the U.S.

DESIRED QUALIFICATIONS

• Experience with a single audit
• Experience in a nonprofit setting and meeting compliance requirements from funders
• Experience managing federal grants, familiarity with 2 CFR 200 and the Uniform Guidance
• Experience in preparing formal presentations and training materials for staff at various levels
• A keen intellectual curiosity and eagerness to learn, with a proactive approach to identifying opportunities for growth and improvement
  

LOCATION and WORK CONDITIONS

Remote position in the US. The position may necessitate extended work hours during projects and occasional attendance at after-hours or weekend meetings or events.

The position involves sedentary work with minimal physical exertion, primarily focused on computer tasks that require extensive use of a keyboard, mouse, and monitor.

SALARY and BENEFITS

The Staff Accountant role is a full-time, exempt position. Salary range:$65K - $80K with possibility of deviation based on qualifications and location.

Competitive benefits include health (medical, dental, vision, disability, life insurance), flexible spending account, 401(k) with employer match, flexible time off, sick leave, and 11+ paid holidays.

TO APPLY

Please submit a resume or CV, provide a cover letter, provide responses to question prompts, and provide any relevant certifications in the online portal by October 25, 2024. Applications received by October 18, 2024will be given priority review.

EQUAL OPPORTUNITY EMPLOYER

PSE Healthy Energy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other status protected under federal, state, or local law.

E-VERIFY NOTICE

PSE Healthy Energy participates in E-Verify. We will provide the Social Security Administration, and if necessary, the Department of Homeland Security, with information from each new employee’s Form I-9 to confirm work authorization. Please note that we do not use this information to pre-screen job applicants.