We're looking for a detail oriented, results driven, Executive Assistant that thrives working in start-up environments and is well versed in providing executive support. The ideal candidate for this role has a track record of operating with a sense of urgency, exceling independently with ambiguous tasks, prioritizing effectively, staying organized, and demonstrating flexibility with their work hours (providing support when needed in the evenings and on weekends).

As an Executive Assistant, you'll be providing support to one of Legalist's co-founders who splits his time between two fast-growing organizations. This is a critical position that will have a lot of autonomy in an effort to help optimize for the efficiency and accuracy of our operations. 

Responsibilities

• Provide administrative assistance, such as writing and editing emails, drafting memos, creating agendas, and preparing communications on the executive’s behalf
• Take notes during meetings and maintain comprehensive and accurate records
• Perform minor human resources duties such as managing expense reports and assisting with new-hire onboarding
• Organize meetings, including scheduling, and sending reminders
• Manage the business’ relationship with software vendors by maintaining payments, archiving contracts, negotiating discounts, and rolling out implementations
• Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Manage miscellaneous one-off tasks such as setting up insurance policies, ordering catering, or planning a company event
• Create new strategy and processes to help the executive stay organized and work with optimal efficiency

Required Qualifications

• 6+ years of experience working as an assistant to an executive
• Available during off hours
• Excellent written and verbal communication skills
• Discretion with sensitive information

Preferred Qualifications

• Experience working in a startup environment and/or with a capital or investment group
• Experience supporting an executive that splits his or her time between multiple organizations

Let’s face it, a company whose mission is human transformation better have some fresh thinking about the employer/employee relationship.

We do. We can’t cram it all in here, but you’ll start noticing it from the first interview.

Even our candidate experience is different. And when you get an offer from us (and accept it), you get way more than a paycheck. You get a personal BetterUp Coach, a development plan, a trained and coached manager, the most amazing team you’ve ever met (yes, each with their own personal BetterUp Coach), and most importantly, work that matters.

This makes for a remarkably focused and fulfilling work experience. Frankly, it’s not for everyone. But for people with fire in their belly, it’s a game-changing, career-defining, soul-lifting move.

Join us and we promise you the most intense and fulfilling years of your career, doing life-changing work in a fun, inventive, soulful culture.

We are looking for an Associate Executive Assistant to support two (2) to four (4) executives from different areas of the company.

What you’ll do:

• Safeguard your executives’ calendars while proactively implementing thoughtful themes to their schedules (for example: separate blocks of time for different initiatives; ex: all interviews on Monday afternoons, all product-related meetings on Tuesday mornings, etc.)
• Assist your executives with a multitude of tasks such as scheduling meetings and calls (internal, external, interviews, etc.), inbox management, booking and managing travel, event planning, and other special projects
• Support with planning and execution of team offsite events
• Note: up to 10% travel will be required for this position (typically 1x/quarter)

If you have some or all of the following, please apply:

• 2-4 years of administrative assistant experience; experience in fast-paced environment preferred
• Extreme attention to detail with strong organizational skills 
• Exceptional written and verbal communication skills
• Collaborative spirit and skillset 
• Strong bias towards action and scrappiness in finding creative ways to get tough tasks done
• Agility, adaptability, and persistence
• Comfortable with ambiguity and managing multiple, shifting priorities
• Ability to identify and properly adjust priorities on a continuous basis
• Passion for coaching, education, behavioral sciences or other fields that lead to human well-being
• No ego teammate: We thrive in an environment of healthy and respectful collaboration that is fundamentally driven by the desire to succeed as a team. A general desire to contribute, without attachment to any one specific outcome other than the success of our clients and BetterUp.

Benefits:

At BetterUp, we are committed to living out our mission every day and that starts with providing benefits that allow our employees to care for themselves, support their families, and give back to their community. 

• Access to BetterUp coaching; one for you and one for a friend or family member 
• A competitive compensation plan with opportunity for advancement
• Medical, dental and vision insurance
• Flexible paid time off
• Per year: 
• All federal/statutory holidays observed
• 4 BetterUp Inner Work days (https://www.betterup.co/inner-work)
• 5 Volunteer Days to give back
• Learning and Development stipend
• Company wide Summer & Winter breaks 
• Year-round charitable contribution of your choice on behalf of BetterUp
• 401(k) self contribution

We are dedicated to building diverse teams that fuel an authentic workplace and sense of belonging for each and every employee. We know applying for a job can be intimidating, please don’t hesitate to reach out — we encourage everyone interested in joining us to apply.

BetterUp Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, disability, genetics, gender, sexual orientation, age, marital status, veteran status. In addition to federal law requirements, BetterUp Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

At BetterUp, we compensate our employees fairly for their work. Base salary is determined by job-related experience, education/training, residence location, as well as market indicators. The range below is representative of base salary only and does not include equity, sales bonus plans (when applicable) and benefits. This range may be modified in the future.

The base salary range for this role is $60,000 – $90,000.

Protecting your privacy and treating your personal information with care is very important to us, and central to the entire BetterUp family. By submitting your application, you acknowledge that your personal information will be processed in accordance with ourApplicant Privacy Notice. If you have any questions about the privacy of your personal information or your rights with regards to your personal information, please reach out tosupport@betterup.co

#LI-Remote

What this job can offer you

• Complete scope over [department] strategy (we just ask you to get us to [key metric]!)
• Leading a distributed team between [UTC] and [UTC] with exceptional knowledge on [specialism] and [specialism] (you can trust them to handle day to day complications while you guide the team into [key metric]
• Exposure to [complex problem] and partnerships with [another department] to combine ideas and lead the way in enabling [mission]

What you bring

• Experience solving [problem] within a [number] sized team
• Expertise running [projects] that address [metric]
• Exposure to a [industry] that was able to [metric]

Key Responsibilities 

• Experience solving [problem] within a [number] sized team
• Expertise running [projects] that address [metric]
• Exposure to a [industry] that was able to [metric]

Practicals

• You'll report to: CEO
• Direct reports: 3 Directors and 1 Senior Manager
• Team: [Core Team] - [Sub-Team]
• Location: You need to be in Europe, the Middle East, or Africa to apply (because the role is impacted by regulatory requirements)
• Start date: As soon as possible

Remote Compensation Philosophy

Remote's Total Rewards philosophy is to ensure fair, unbiased compensation and fair equitypayalong with competitive benefits in all locations in which we operate. We do not agree to or encourage cheap-labor practices and therefore we ensure to pay above in-location rates. We hope to inspire other companies to support global talent-hiring and bring local wealth to developing countries.

At first glance our salary bands seem quite wide - here is some context. At Remote we have international operations and a globally distributed workforce.  We use geo ranges to consider geographic pay differentials as part of our global compensation strategy to remain competitive in various markets while we hiring globally.

[This is a non-exempt position]. The base salary range for this full-time position is $$$ to $$$. Our salary ranges are determined by role, level and location, and our job titles may span more than one career level. The actual base pay for the successful candidate in this role is dependent upon many factors such as location, transferable or job-related skills, work experience, relevant training, business needs, and market demands. The base salary range may be subject to change.

Application process

1. Interview with recruiter
2. Interview with future manager
3. Interview with team members (no managers present)
4. Prior employment verification check 

#LI-DNP

**This job will require candidates to work in PST business hours**

SUPERHUMAN ????

• The fastest email experience in the world
• Loved and adored: see what our customers say

Our customers get through their inboxes twice as fast; many see inbox zero for the first time in years.

Come shape the future of email, communication, and productivity!

BUILD LOVE ????

At Superhuman, we deeply understand how to build products that people love. We incorporate fun and play; we infuse magic and joy; we make experiences that amaze and delight.

It all starts with the right team — a team that deeply cares about values, customers, and each other.

CREATE MASSIVE IMPACT ????

We're not solving a small problem, and we're not addressing a small market. We're going after email; the one activity that consumes more of our work day than any other.

Our ambition doesn't stop there. Next: calendars, notes, contacts, tasks. We are building the productivity platform of the future.

DO THE BEST WORK OF YOUR LIFE ????

We have created the frameworks for how to build product market fit and redefined the narrative of how to onboard customers successfully. We have shown the world it’s possible to build a premium productivity brand. Our investors include Andreessen Horowitz, First Round Capital, IVP, Tiger Global Management, Sam Altman, and the founders of Gmail, Dropbox, Reddit, Discord, Stripe, GitHub, AngelList, and Intercom.

Our latest financing was led by IVP, and we welcomed Ajay Vashee to our board. Our prior financing was led by Andreessen Horowitz, and we welcomed Marc Andreessen and David Ulevitch to our board.

This time, we’re swinging beyond the fences and fundamentally rethinking how individuals and teams should collaborate. We are building a household brand and a worldwide organization. We are here to do the best work of our lives, and we hope you are too.

As an Executive Ops Partner (Executive Assistant), you’ll enable and unlock focus and productivity for our President and CTO.

ROLE ????????‍????????‍????

• Unlock focus and productivity for our President and CTO by managing their daily, weekly, and quarterly calendar, including:
  • Understanding their priorities and ensuring their calendars reflect them;
  • Driving the efficacy of meetings includes ensuring the right audience and pre-work; every meeting is tied to an outcome in writing.
  • Proactively identifying opportunities to drive greater efficiency and accuracy.
• Partner with our Engineering, Product, and Design (EPD) Leadership Team to drive our EPD Operating Cadence, including:
  • Ensuring Operating Cadence is effectively calendared and rhythm is well-thought through to align with our Company Operating Cadence in partnership with our Head of Ops;
  • Helping prep and drive EPD-specific culture rituals such as Monthly All Hands, Friday Wins, Hack Days, and Launch celebrations;
  • Helping plan planning week with our EPD Heads and our Head of Operations.
• Partner across our Operations Team to create excellent and delightful in-person and virtual experiences, including:
  • Work closely with our Recruiting Teams to ensure candidates can meet with our President and CTO quickly;
  • Work closely with our People Team to ensure delightful experiences for employee milestones such as Anniversaries, Birthdays, and Promotions;
  • Work collaboratively with the rest of the Exec Ops Team to help drive Board Meetings, Company All Hands, and Celebrations.

SOUND LIKE YOU? ????

• Experience:
  • 4+ years of experience supporting increasingly senior executives; and
  • You have supported 2-3 Executives in fast-paced environments;
  • You have worked on remote-first and hybrid teams scaling from ~100 employees to ~300 employees;
  • You are tech savvy always looking for the best tool for the job, and learn new tools quickly. We use Superhuman for Email, Google Calendar + Akiflow for Calendaring, Slack for Chat, and Notion as our wiki.
• You have serious Calendar Management chops including deep experience, interest, and willingness to play Calendar tetris ????
• You are great at prioritizing and comfortable making decisions including prioritizing leaders' time and making judgement calls and decisions based on rapidly shifting priorities.
• You uphold Start-to-Finish ownership including acting with 100% responsibility for your outcomes as well as the outcomes of the company.
• You Bias towards action including taking rapid and decisive steps forward, even in the face of uncertainty, recognizing action is the catalyst for progress and growth.
• You are a great async communicator — communicating effectively across various mediums (especially slack, notion, and email), producing and consuming detailed written materials as needed without sacrificing speed, and responding quickly and thoughtfully to unblock others and speed things up.
• You don’t just keep the trains running — you make them run better and faster includingstrong organizational and problem-solving skills with a strong attention to detail.
• You care deeply and challenge directly including giving and receiving candid feedback and pushing back when necessary regardless of level.

SALARY INFO ????

The Executive Ops Partner role spans two internal levels and a wide breadth of experience at Superhuman. Our compensation band reflects the potentially broad range of candidates and experience levels that we are open to hiring for this role.

Our starting salaries for this role range from $100,000-120,000. The salary range does not reflect total compensation, which includes base salary, benefits, and company stock options.

BENEFITS????

Taking Care of Your Future ????

• Medical, dental, and vision insurance: 100% coverage for you, and 75% coverage for all your dependents.
• Voluntary insurance: short-term disability, long-term disability, and life insurance.
• 401(k) plan (we match 75 cents per dollar, up to 4% of your salary).
• Free access to Northstar, a financial wellness platform that provides financial advisors + personal finance tools.

Generous Time Off ????

• Enjoy our generous and flexible Paid Time Off (PTO) policy, with our amazing team members taking an average of 20 days per year.
• 13 additional company holidays, plus your own Care Days, Flexible Holidays, and a company-wide Winter Break.
• Generous parental, caregiver, healthcare, and compassionate leave policies.

Investing in Your Growth ✍️

• $3000 per year towards your professional development.
• Free access to Calm and Taskhuman.
• Allyship education program to help build your best self.

Setting You Up For Success ????????‍????????????‍????

• Custom MacBook Pro.
• $1000 budget for workstation setup.
• $60/week for your lunches, groceries, or whatever nutrition you need to stay fueled up!
• Flexible spending accounts for commuter costs, dependent care, and healthcare expenses.

At Superhuman, we value diversity. We are an equal opportunity employer: we do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Use your organizational and administrative skills to help impact our work and effectively support the Bellwether team!

Bellwether is looking for an Executive Assistant to join our team! This role is ideal for someone with a keen attention to detail who enjoys supporting high-functioning leaders, solving logistical challenges, and collaborating with teammates. Our work is national in scope, so our flexible working style allows our professionals to work where they have built their lives. This means Bellwether can hire the best person for each role, regardless of geography, within the United States. We also offer flexible work options if an employee lives near our coworking office space in Washington, D.C., and is interested in a hybrid work model. Up to approximately 10% national travel may be required. 

About Bellwether

We are a national nonprofit whose goal is to transform education in order to ensure systemically marginalized young people achieve outcomes that lead to fulfilling lives and flourishing communities. We work hand in hand with education leaders and organizations to accelerate their impact, inform and influence policy and program design, and share what we learn along the way.

Our Core team ensures that Bellwether is a sustainable, inclusive organization where staff members are supported to do their best and most impactful work.

Our External Relations team develops and implements strategies for Bellwether fundraising and communications and leads Bellwether’s external relations work.

Our Policy and Evaluation practice conducts analyses that inform leaders, organizations, and the broader field on ways to improve their work for America’s underserved students. We produce quantitative and qualitative analyses of contemporary education issues, conduct traditional and innovative evaluations, and generate new ideas and solutions for the sector. We offer recommendations to improve outcomes for underserved youth across the pre-K, K-12, and postsecondary landscape that are informed by rigorous analytical methods; our extensive understanding of the local, state, and federal policy landscape; and our experience working with a wide range of educational and early childhood systems, leaders, and practitioners.

Our Strategic Advising practice is deeply experienced in supporting educational organizations — districts, states, charters, nonprofits, and foundations — to develop ambitious but achievable plans to increase their impact on underserved students. We advise leaders and organizations on their most pressing strategic and operational issues. Our work includes supporting entrepreneurs through business plan development, partnering with established organizations on growth and performance improvement, and assessing new opportunities for impact as the field evolves. We develop highly actionable plans that leadership teams own and run with.

About the Position

Executive Assistants sit on Bellwether’s Core team and work across Bellwether supporting assigned leaders on our Policy & Evaluation and Strategic Advising teams. Under the direction of the Senior Executive Assistant & Administrative Manager, Executive Assistants will support best practices related to scheduling, travel planning, and administrative support. 

The Executive Assistant’s primary responsibilities and duties will be to:

• Own and drive calendar management for complex internal, client-based, and project-based scheduling.
• Be a proactive thought partner for up to four Bellwether senior team members with a focus on managing team members’ time in a fast-paced, high-volume, client services-oriented environment.
• Arrange extensive domestic travel for these team members.
• Prepare, reconcile, and submit expense reports for these team members every month.
• Plan logistics for meetings or convenings as they relate to client projects.
• Regularly add and update contact information in Salesforce.
• Provide other ad hoc assistance to the team members you support, to other Core Team members, and to the Administrative Manager and Director of HR Operations, as needed.

Qualifications

Bellwether is a good fit for professionals who possess strong personal drive and motivation; who demonstrate exemplary professional behavior and values; and who are resourceful, responsible, tenacious, independent, and self-confident.  

Excited? We are too. You should apply if you have:

• A passion for and commitment to transforming education to ensure systemically marginalized young people achieve outcomes that lead to fulfilling lives and flourishing communities in the United States.
• An understanding of and commitment to diversity, equity, and inclusion as well as viewpoint diversity. 
• At least four years’ professional administrative experience supporting two or more people while remaining organized and maintaining a high level of attention to detail.
• Professional administrative experience supporting multiple people while remaining organized and maintaining their attention to detail.
• Excellent problem-solving skills.
• Ability to multitask while working on competing priorities. 
• A highly self-motivated work style and willingness to proactively take on projects.
• A track record as an outcome-driven self-starter. 
• Flexibility and the ability to deal well with ambiguity and the fast-paced nature of a rapidly expanding organization.
• Strong communication skills, both verbal and written.
• Comprehensive computer skills including calendaring, word processing, and using spreadsheet and database software.
• Well-rounded interpersonal skills with the capacity to work effectively in a team environment.
• Strong ethics and personal integrity. 
• A professional attitude and client-service orientation.

Compensation

The base salary range for this role for incoming team members is $62,475-$70,000 annually. While the final offer amount will be determined by multiple factors — including previous experience and content knowledge — and may vary from the listed range, Bellwether is committed to transparency and all offers are aligned with our compensation philosophy.

Bellwether provides an attractive benefits package that includes a performance bonus based on individual and organizational success, health care coverage, and a 401(k) plan with an employer-matching contribution policy.

To Apply

Use your application (a custom letter of interest and a current résumé) to show us how you’ve got the skills we’ve listed or why the skills you have are the ones we actually need. We’ll review applications as we receive them until the position is filled. Note: Applicants must be authorized to work for ANY employer in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time. 

Bellwether is committed to building a team that reflects the varied backgrounds and experiences of the students we seek to serve. It is important to us that you use your application materials to clearly surface the ways in which your background and experiences align with Bellwether’s core values, including our commitment to diversity, equity, and inclusion and viewpoint diversity.

Bellwether is committed to providing equal opportunities. It is our policy to ensure that all individuals with whom we are in contact are not discriminated against on the basis of age, race, ethnicity, color, disability, gender identity, gender expression, political viewpoint, marital status, national origin, religion, sexual orientation, or veteran status.